Regularly describing on this blog new legislative and regulatory acts regulating the use of electronic documents in public administration and business activities, I understand perfectly well that in practice their provisions will not always be implemented. Finding out how all these rules actually work is quite difficult, since government agencies are not inclined to publicly report mistakes and shortcomings in their work.
Letter of the Treasury of Russia dated June 1, 2018 No. 07-04-05/08-11045 “On signing electronic signature budget (accounting) reporting” slightly lifts the veil of this “secret”.
The Federal Treasury conducted an analysis of the practice of signing financial statements with an electronic signature by chief managers, managers, recipients of budget funds, chief administrators, budget revenue administrators, chief administrators, administrators of sources of financing budget deficits, state budgetary and autonomous institutions as of April 1, 2018. Signing is carried out in the “Accounting and Reporting” subsystem of the state integrated information system for public finance management “Electronic Budget” (PUiO GIIS “Electronic Budget”).
Based on the results of the inspection, it was established:
- Absence of the “Approval” role (UO.SO.003) of authorized persons of a number of reporting entities;
- Signing of budget reports by persons not provided for in clause 6 “ Instructions on the procedure for compiling and submitting annual, quarterly and monthly reports on budget execution budget system Russian Federation " and point 5 " Instructions on the procedure for drawing up and submitting annual and quarterly financial statements of state (municipal) budgetary and autonomous institutions».
Instructions on the procedure for drawing up and submitting annual, quarterly and monthly reports on the execution of budgets of the budget system of the Russian Federation (approved by order of the Ministry of Finance of Russia dated December 28, 2010 No. 191n)In this regard, the Federal Treasury has instructed:6. Budget reporting is signed by the head and chief accountant of the subject of budget reporting.
Budget reporting forms containing planned (forecast) and (or) analytical (managerial) indicators, in addition, are signed by the head of the financial and economic service and (or) the person responsible for the generation of analytical (managerial) information. These forms are signed by the chief accountant in terms of financial indicators generated on the basis of budget accounting data, or when generating consolidated budget reporting in terms of data generated by summarizing the indicators of budget reporting used in consolidation.
... Budget reporting compiled by centralized accounting is signed by the head of the subject of budget reporting, who has delegated the authority to maintain accounting and (or) generate budget reporting, by the head and chief accountant (specialist accountant) of the centralized accounting department, which maintains budget accounting and (or) generates budget reporting .
Instructions on the procedure for compiling and submitting annual and quarterly financial statements of state (municipal) budgetary and autonomous institutions (approved by order of the Ministry of Finance of Russia dated March 25, 2011 No. 33n)
5. Accounting statements must include performance indicators of all divisions of an economic entity, including its branches and representative offices, regardless of their location.
Accounting statements are signed by the head and chief accountant of the institution. Accounting reporting forms containing planned (forecast) and analytical (managerial) indicators are also signed by the head of the financial and economic service (if present in the structure of the institution) and (or) the person responsible for the generation of analytical (managerial) information. The chief accountant signs these forms in terms of financial indicators generated on the basis of accounting data.
... Accounting statements prepared by the centralized accounting department are signed by the head of the institution that transferred the accounting, the head and chief accountant (specialist accountant) of the centralized accounting department, which carries out accounting and (or) preparation of financial statements.
- Inform reporting entities about this by June 8, 2018;
- Provide representation in territorial bodies Federal Treasury applications for connection (change of information and (or) authorities) to the PU&O GIIS “Electronic Budget” with the addition of the role “Approval” (UO.SO.003) by persons authorized to sign budget reporting, provided for by the above instructions.
My comment: It turns out that some organizations, when providing reports, do not track at all whether the persons who signed the reports have the appropriate rights. The Treasury found a solution quite quickly - it simply will not give the opportunity to sign the reports, and therefore submit them to in electronic format, if the noted deficiencies are not corrected.
When submitting reports in the Electronic Budget system, errors often occur. Experts from the journal Accounting in an Institution have prepared a large memo with errors in the Electronic Budget and their step-by-step solutions.
The memo is divided into several sections:
- Creation and editing of reporting forms;
- Import;
- Signing;
- Input and editing.
Creating and editing reporting forms
Most often, problems in GIIS Electronic Budget arise with the creation and editing of reporting forms. In you will learn what to do if the following errors occur:
- Upon entering Personal Area The list form of documents is not displayed;
- When logging into your personal account, button icons are not displayed;
- After the 1st day of the month, reports in list form disappeared;
- The system displays an error: when creating or importing reports according to Instruction No. 33n, the chapter code was not filled in;
- Cannot save report after making changes;
- The text part of the explanatory note cannot be loaded;
- It is not possible to refill reporting forms based on other reports;
- You must enter a filter to find the desired value;
- A form with zero indicators has been drawn up, the document has been assigned the status
“There are no indicators.” The report does not change its status to “Submitted”; - The system displays the error: “The personal account was not found in the f. report. 0503779";
- The form is in the “Control failed” status. The report cannot be edited. What to do with him?
- How to return a report with the status “Canceled”?
- Report monitoring found an error that is acceptable;
- In form 0503769, the required account is not selected from the “Working Chart of Accounts” directory;
- When logging into your personal account, there is no “Accounting and reporting” branch in the workplace;
- When you enter the “Creation and presentation of reports” menu in the list
there is no authority (AU or BU); - There is no “Approve” button for documents with the statuses “Created with errors”, “Created without errors”.
Import
In the import guide you will find what to do if the following errors occur:
- The system gives errors when importing a report: “Document transformer not found”,
“Inconsistency in the number of fields in blocks TB=01, TB=02”; - The file does not load, and the system displays the message “Chapter code does not match”;
- It is not possible to load several reports on form 0503779 with different KFO –
checking for uniqueness interferes. When loading a new report with a different
The old KFO is cancelled.
Signing
The memo also describes what to do with signing documents in different situations:
- The system gives an error when signing the reporting form " This user
cannot approve the document";
in his absence? No reports have been created yet;- The user signing the reports goes on vacation. How to sign reports
in his absence? Reports have already been signed by one or more users.
Input and Editing
- The system gives an error when creating an entry in the “Settings” directory
approval of reporting forms.” When choosing a matching full name
the user is missing or repeated several times; - The “Counterparties” directory does not contain the required organization.
If in these lists you find an error that you encountered while working with GIIS Electronic Budget, see and download the memo with solutions to these problems in
First you need to restart the Continent TLS service (Start - Control Panel - Administration - Services) - if you don’t want to do it manually, here it will restart the service, then when you log in to your personal account again, you will again have a choice of certificates.
For those who are “afraid” to download this file, I’ll post its contents:
restarting the Continent TLS service
net stop ContinentTLS
net start ContinentTLS
create Text Document, place the above 2 lines in it and save with the extension .bat
This error means that first of all you need to check whether you are trying to enter the Electronic Budget with the same certificate.
It happens that one user has several digital signatures for working in different portals (purchases, sufd, electronic banking and others) and in the list when authorizing in the electronic budget there will be several lines with the same last name. If you made an application to connect to an electronic database, it must include the serial number of the certificate. Therefore, call your treasury and verify the data. It is quite possible that you simply selected the wrong certificate when logging into your personal account.
But it also happens that you received a new certificate (for example, for working on procurement under 44 Federal Laws, or for working on the SUFD portal), and successfully trying to enter the EB with the same certificate. Remember, did you make an application for the Electronic Budget? So that the treasury attaches your new certificate. Without this application, the new certificate will not be linked to the electronic database.
Global address: crl.roskazna.ru/crl/fk01.crl
Local address (for UFK): crl.fsfk.local/crl/fk01.crl
Another solution to this error
Error 404 Solution: everything is wrong with the settings (see above)
Error 434 Solution: First of all, pay attention to the correctness of the entered address (lk.budget.gov.ru/udu-webcenter), especially the letter “c” if the address was copied from somewhere. Check your Continent TLS and browser settings. (Everything higher). In rare cases, the firewall blocks (I have only seen it on a PC with comodo, avast). The port itself should not be opened unless necessary, you just need to allow the TLS Continent to work normally. How sad it is. Restarting the Continent TLS service sometimes helps.
Error 500: Error on the server side. Refresh the page in the browser
Error 502: Global problem related to server operation
You need to contact the system. to the admin. Solution: restart the Continent TLS service. Or simply refresh the page in the browser.
You must contact the FC registrar. Solution:
The certificate included with the application was not installed (as written above), or the wrong certificate was selected. In the certificate selection window on the right there is serial numbers by which it is easy to identify the required certificate. To reselect a certificate after an error, it is advisable to restart the “Continent TLS” service
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Error 401Solution: check the “Continent TLS” settings. Restarting the Continent TLS service
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Error 403Solution: You can install the root certificate in local storage (local computer) , additionally check the availability of the certificate revocation list fk01.crl, perhaps for some reason the path is blocked.
Global address:crl.roskazna.ru/crl/fk01.crl
Local address (for UFK):crl.fsfk.local/crl/fk01.crl
Another solution to this error
-
Error 404Solution: everything is bad with the settings. (see above)
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Error 434Solution: First of all, pay attention to the correctness of the entered address (lk.budget.gov.ru/udu-webcenter), especially the letter “c” if the address was copied from somewhere. Check your Continent TLS and browser settings. (Everything higher). In rare cases, the firewall blocks (I have only seen it on a PC with comodo, avast). The port itself should not be opened unless necessary, you just need to allow the TLS Continent to work normally. How sad it is. Restarting the Continent TLS service sometimes helps.
-
Error 500: Server side error. Refresh the page in the browser
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Error 502: Global problem related to server operation
-
You need to contact the system. to the admin.
-
You must contact the FC registrar. Solution:
The certificate included with the application was not installed (as written above), or the wrong certificate was selected. In the certificate selection window on the right there are serial numbers that make it easy to identify the required certificate. To reselect a certificate after an error, it is advisable to restart the “Continent TLS” service
State integrated Information system management
public finance “Electronic budget”
Accounting and reporting subsystem
List of typical problems that users encounter when working in the accounting and reporting subsystem of the “Electronic Budget” system
- Error when importing a report with the message: “Document transformer not found,” or with a message indicating a mismatch in the number of fields in blocks, or when importing part of the data into the report (line, section) failed. It is required to check the file name for compliance with the Requirements for file formats (TFF) and the form code specified in the file. Requirements for formats are located at http://roskazna.ru/gis/dokumenty/.
- Error when making changes (deleting) to the directory entry “Settings for approval of reporting forms” - there are no rights to make changes. You need to check whether the user has been given the “Local Directory Administrator” role. You can also make changes to the approval setting created only by users of the same organization to which the current user belongs. Make changes to user-created reporting settings for your own subordinate organizations only the reporting user can.
- Error when creating an entry in the directory “Settings for approving reporting forms” - when selecting an approving user, the full name of the user is missing or repeated several times. To search for a user, you must use the filter fields above the list of users. There you need to enter part of the last name as follows - %Ivano%. If the surname is repeated several times, then you must select the user's full name with maximum index after the last name.
- The report cannot be saved after making changes. After clicking the “check” button, you do not need to save the report again - it was already saved during the check. You just need to close the report
- The text part of the explanatory note cannot be loaded. In order to add an explanatory note, you need to create a new report according to f. 0503160 (explanatory note), go to the “attachments” tab, click the “add attachment” button, select a text file with an explanatory note, or an archive with this file, save and close the report.
- Error when signing the reporting form “This user cannot approve the document.” Check whether the approval setting for this form is filled out correctly, whether there is a duplicate directory entry on the same form and with the same reporting subject code, check whether the user has the “CO.003” role. If the “SO.003” role does not exist, then contact the TOFK security department at the place of service to add this role.
- Browser hang error when signing. You need to update your browser to mozilla firefox versions older than 33, Java up to version older than 1.7. Check that the TLS client plugin is enabled in your browser settings.
- Error of missing budget accounting account in the report f.0503769, 0503169, 0503125. It is necessary to contact the parent organization to add the code to the Working Chart of Accounts. The addition is made after agreement with the GRBS and the Federal Treasury.
- The file does not load with the message “chapter code does not match...”. The file contains an error in the field “IST=.In” this field should be the chapter code, not the UBP code. You need to correct the code and try to download the report again.
- The form has switched to the “created with errors” status, although all control icons are colored green. It is necessary to check whether the approval setting has been made, and whether there is another approval setting using the same form and with the same subject code.